The best virtual datarooms have features that make it easy for users to access documents and review them. They have a table of contents, drag and drop capabilities, subfolder and folder structure, and search functionality. They also have granular file sharing and viewing permissions (e.g., view only, editing full uploading and downloading, fence view to prevent screen prints and unauthorized viewing, remote data wipe, and much more) for increased security.
A VDR should also provide advanced features like document versioning and Q&A to simplify due diligence. This will assist in keeping projects on track and ensure they are completed. Some, such as FirmRoom go even further by providing request management, which allows you to synchronize all requests for diligence and communications in one place, customized for both sellers and buyers.
A good VDR should also include a user-friendly dashboard that shows recent activity as well as notifications to ensure that everyone is up to date. It should also have features that help accelerate the process by eliminating bottlenecks and ensuring continued distribution without interruption. This includes an inventory of all potential participants and grouping them by role or participation to help speed up the invitation process.
Ultimately, the goal of any data room is to provide all the information required to make the right decision while keeping sensitive data from being in the wrong hands. Be aware that sharing too much information can cause problems. Investors may become distracted by irrelevant information or make decisions based upon incomplete or inaccurate information in the event that you provide too many.
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