The software for your data room is a unique due diligence tool that gives view publisher site structure, organisation and a user-friendly interface to a long and complex process. When it comes to M&A tenders, capital raising and other corporate events, there are a myriad of documents that must be reviewed before a final decision can be made. It can be time-consuming to go through all the information and it is prone to mistakes.
There are numerous options that can improve the process of reviewing efficient. One of the most beneficial features is a powerful Q&A feature that allows you to add questions, comments, and answers in real-time for all documents in the data room. Other security features include fence view as well as screen locking and encryption. These options will help prevent access to your data that is not authorized, and also reduce the chance that cyberattacks, or breach could occur if sensitive data leaves the firewall of your company.
Granular permission settings are yet another important feature. They can be applied to folders, roles and documents. You may want to limit access to or download of spreadsheets to only certain users and allow them to note notes.
If you’re looking for more advanced features, you should choose one that offers customizable security controls. iDeals for instance, allows you to apply a custom watermark to documents, and also configure multiple permissions that include ‘view-only modes, fence views screenshot blocking, and remote wipe, and up to eight levels document access control. It also comes with built-in redaction, and it supports a variety of languages.